A rising trend in corporates across the world, BYOD can be potentially transformational. Read on to know more.
The exponential growth in the usage of laptops and smart phones in an individual’s life has reduced the gap between personal and professional life.
BYOD (Bring Your Own Device) is a revolutionary organizational policy that allows employees in a business to bring their own devices to work to get connected over the enterprise network.
Employees can access corporate mails and even confidential applications and data using the program.
The program has made workplaces flexible and has led to the growth of several opportunities in the market. Here is how incorporating it in your workplace can be beneficial:
Low infrastructure cost – For some companies, a major portion of their capital is invested in building infrastructure and maintaining it.
Bringing own device automatically decreases the cost of procuring a machine for each employee. It also saves a business lot more money than just the cost of the initial equipment purchase.
The company is not required to spend much for repairs and support of the device too.
Improved employee loyalty – When a business allows its employees to carry their own devices to work, it helps build trust between the two.
By giving the freedom to use a foreign device in office and giving employees access to company’s confidential data, a company generates loyalty among the employees.
When companies provide more autonomy to their employees, they feel empowered and trusted by their employer.
Increased employee satisfaction – Instead of being forced to use IT issued devices, employees are allowed to use mobile devices they already love. This helps increase employee satisfaction.
Latest devices – Technology is evolving at a rapid pace and it can be quite expensive and costly to keep up with the latest device trends.
The mobile devices of today are far advanced than the IT issued systems. It would thus be fruitful for companies to use ultrabooks and phones with big screens etc as part of their work culture.
Personal devices are often cutting-edge, and the company too can enjoy the benefits of the latest capabilities and features of the employee owned devices.
Improved productivity – When workers work on a device they are comfortable with, they are able to respond to requests fast thus helping enhance productivity.
Also, big businesses often use outdated systems and hardware than can frustrate tech-savvy employees due to malfunctions and lengthy loading times.
These same individuals can be experts at using their personal devices, which are often more sophisticated and up-to-date.
Allowing employees to use the devices they are familiar with increases their productivity and the companies too stand to benefit from the enhanced functionality of the latest devices.
Less pressure on IT — When using own device, employees are responsible for the upkeep of their own device.
This reduces pressure on the IT staff, and the latter can focus on more important tasks instead of just fixing the office machines.
Improved workplace engagement – As majority of the people keep their devices with them at all times, they can work from wherever they are and manage business issues at any time.
Once there is a strategy in place for using personal devices at office, companies must frame policies that are easy for users to follow.
It is of utmost importance for an organization to have a well-defined policy. This will govern how the devices can be used at work so that the security of the business and its customers is not compromised.
It is helpful for companies to define the conditions for getting corporate access, such as system requirements, tech support responsibilities and fees, device security and remote wipe permissions. It is important that the policies are stated clearly so that there are no issues later on.
Here are four things to better manage the challenges:
Inspect your security status
Begin by assessing your existing security, data management and compliance practices.
Over time, several technology advances, including hard drives, flash drives, cloud storage and even personal email have posed a threat to security.
If you have a policy to deal with these risks, upgrade them to address new threats from personal devices.
Employee laptops should run the same versions of anti-virus and anti-malware as the company provided devices.
However, tablets and smart phones might not support the same security standards.
In such a scenario, you can reduce risk by limiting access to data, applications, or both.
Find services that will provide the biggest advantages while posing minimal risk and begin your program from there.
BYOD access to email and corporate calendars can yield huge productive gains with reduced security risks.
Move ahead, but with caution
Plan carefully before you allow access to the next level of business applications. Decide the job functions that will truly benefit, and if the gains are more than the risks.
Consider the sensitivity of the data being exposed and if the as-is application is usable on a phone or tablet.
After due consideration, choose a policy solution and technology that balances threats and rewards.
Set a policy
The flexibility that personal devices provide makes them an attractive option for both employers and employees.
Depending on the job role, a major share of an employee’s work can be completed from any part of the world.
How does the Future Look?
BYOD is here to stay and presently more than 40% organizations have already adopted it.
Forward-thinking enterprises recognize that the program is no longer optional.
Studies say that over the next few years, over 85% of the organizations across the world would have adopted the policy.
VoIP Services for Personal Devices
To enable employees to work from anywhere and on any device, there are several voice service providers that offer BYOD functionality.
In the recent years, Voice over Internet Protocol has become remarkably popular in the sphere of business communication. A revolutionary technology, it’s proven to be a real game changer.
To put it briefly, the technology enables the conversion of analog audio signals to digital data. In other words, it can easily transform a regular internet connection into a telephony device, from which the user can place free telephone calls.
If you are planning to implement BYOD in your workplace, here are the benefits of considering voice internet services for the same:
Quick to set up and maintain – It is simple to install, even for those who do not possess much technical knowledge.
Instead of having a professional come over and install wiring through your property, you can set it up quickly and use it.
Cost-effective – Statistics show that compared to using a PSTN (Packet-Switched Telephone Network) line, a voice system can help you save up to 60% on local calls and around 90% on international calls.
Legacy systems cost more, reconfiguration requires time, and maintenance can be quite expensive. With hosted systems, you not only save on installation costs, but the cost of calls are also comparatively lesser.
If you need to make lot of international calls, hosted systems provide the savings you need to have a smooth operating phone system without a huge capital investment.
More number of people can communicate – When using a PSTN line, only two people can communicate at a time.
With a hosted IP system however, an entire team can communicate in real time.
IP system compresses data at the time of transmission, and this enables the carrier to handle more data, and consequently more calls.
Easy to move – With a traditional phone system, there is a phone number assigned to a line that runs to a business.
If you need to move, it can be time consuming to contact phone companies to transfer phone numbers and services to new locations.
When you have a voice system, there is no such hassle.
You don’t have to be limited anywhere and can move as your work demands without having to worry about your communication systems.
Easy to scale up and down – In a business, it might not be easy to estimate how many phones you will require in the coming months.
If you own a traditional phone system, you have to be careful so that you don’t spend money on phone lines you may not need. There is no such hassle with hosted telephone systems.
When you have IP system for your business, you can add a phone line whenever you have a new employee, and when someone leaves, you can again easily remove the line.
You are always in control of the number of phone lines required.
Service mobility – If you have a business with some workers on field, hosted voice systems are great for them.
Also, if you are rearranging your office space, these phone systems will let your employees access a convenient web portal to reconfigure the system anytime.
Excellent call features – When you use IP, you benefit from its abundant and interesting features – all of which can make your calling experience sophisticated.
Also, all the features present in the traditional system are available in hosted voice systems as well.
Smooth integration with other business systems – As IP calls are internet-based, they are simple to integrate with business applications that are used daily.
You can do things such as place calls through email or bring up a customer record with that individual’s inbound calls.
Enables multi-tasking – With voice systems, you can multi-task and can be at your productive best. It allows users to do more than just making calls.
It enables businesses to share documents, files and engage in video-conferencing.
Also, customer relationship management applications can be integrated into IP phones making it possible for customers to call you via your website too.
The multifunctional aspect of such phone systems leads to greater productivity, efficiency, improved business relationships and more revenue.
Types of IP Systems
There are different types of voice systems available for professional interactions.
You will need to check the various business mobile phone deals to find the best one.
Here are some of them to help you make a better selection when it comes to choosing a type of voice communication.
Residential services – For this kind of IP, an adapter is used to connect a landline phone set to a Wi-Fi modem to place as well as receive calls over the internet.
Based on the plan you select, you are billed for the minutes you use or for unlimited services.
Device based services – This involves buying an IP device and plugging it to your phone set; this enables you to make free calls within the country.
This means you don’t have to pay a monthly bill, and require no other device other than your old telephone set.
Mobile services – Similar to software-based services, mobile based IP is an application as well.
The only difference is that it is installed on mobile phones and enables you to place and receive calls no matter where you are, the only requirement is that you should have proper internet connection.
Software solutions – The simplest type is a software application that is in your computer and enables you to make calls for free to other users of the application.
Skype is the most popular and widely used example of such software. With this application, you can call any of its users from your computer, tablet, smartphone or any other device that runs the software.
While Skype and similar voice applications are good for small companies, businesses that are looking for something more powerful, a hosted solution is best.
Hosted Service – When you have a hosted voice service, a third-party looks into the entire installation as well as call delivery thereby enabling you to focus on your business.
While hosted solutions can be more expensive than other kinds of systems, it can enhance productivity manifold.
Self-hosted System – In a self-hosted system, you will need to take care of the installation as well as call delivery on your own.
This is good for people who have domain expertise in IP technology. You will need to install a private branch network to route calls to other phones within your system.
These kinds of systems are fit for large businesses that are equipped with the resources and manpower to implement in-house solutions.
In today’s BYOD-driven businesses, IP services are undoubtedly the best choice.
With so many benefits, it is hugely beneficial for businesses to use the technology.
If you are on the lookout for the best business mobile phone deals, www.BusinessMobiles.com can offer expert guidance and solutions to take your business to the next level.
The company is the best one-stop shop in UK for the best mobile deals.